Spam emails are the unsolicited bulk emails that are received by the recipients of email account holders. These emails usually include subjects like financial services, work from home jobs, Online gambling, adult content, pharmaceuticals etc. these messages are created by either human or botnet. The purpose of these spam mails is to clog your email account and sometimes to infect the computer or the recipients and extract its personal and financial information. All these spam emails need to be reported at the earliest to Microsoft so that they can rectify the problem and suggest solutions for the same. Reporting spam emails to Microsoft are simple and does not require much of your time. Let us know ‘How Do I Report Spam Email To Microsoft?’.
Instructions given below to report spam mails to Microsoft
Reporting Spam Mails to Microsoft using Outlook
- Open Microsoft outlook
- Select the suspicious message.
- Select Report Message from the ribbon
- Select the option Spam.
Note: If you think the spam mail falls in the category of Phishing then select Phishing instead of Spam.
Report Spam Mails to Microsoft Using Other email Client
If you are not using outlook as your email account and want to report a spam email to Microsoft then follow these instructions and report a spam email:
- Open your email account
- Compose a blank message and address it to @office365.microsoft.com
- Add the phishing email or spam email as attachment
- Send the message
Note: sending the suspicious message as attachment is essential so that headers of the message can be examined by Microsoft.
How to Identify Spam email?
It is very important to know which emails are spam emails and which are not. Following are the few tips that can help you differentiate between a spam email:
- If the Email asks you to take an urgent action like click immediately, claim now, avoid penalty etc.
- If the email is from an unknown sender or new sender then examine it carefully before opening it as it can be a sign of Phishing.
- If the email construed has a lot of spelling mistakes and bad grammar that can be because they are trying to bypass the blocks or because they have translated from different languages using a translator tool.
- If the emails refer to you as Sir or Mam instead of your personal name then that is also an alert sign. Be very careful to open that mail.
- Another very tricky sign is the mismatched emails domain which might have misspelled the domain name or replaced a letter in a subtle way like micros0ft.com where o is replaced with 0 and not attracting attention.
- There are certain spam mails that come with suspicious links or attachments and can be identified by hovering a mouse over the link. Do not open the link if the IP address looks suspicious.
Conclusion
Spam mails are the common threat of the digital money and information world and people often get affected by them. Therefore, it is important to have knowledge about the safety guards that are put in place by companies like Microsoft, Apple, Google, etc. it is also advised to check the email properly and identify any sign of suspicious activity in title or links. Remember to mark them spam and delete it too.
Frequently Asked Questions
- How to report suspicious websites to Microsoft
While browsing the internet on Microsoft Edge and come across any suspicious website then go to settings and click on More (…) icon. Then click on Help and Feedback and report the site that you think is unsafe.
- How does your computer get infected by malware?
Despite the careful scripting by the Microsoft many times a malware manages to enter your device therefore be conscious of these tips before using computer;
- Spam Mail is the most common way to plant malware in a computer, therefore learn to recognise the spam mails and remove the threat of any malware entering via Spam Mail.
- Nasty Office Macros are criminals’ ways of entering your software through Scripting language. Therefore, if the office file shows any notice regarding security, then it is advised not to open that file or open only at your own risk as it is a malware threat.
- Be wary of using removable devices that do not belong to you or you found discarded. If you are forced to plug in the removable device belonging to someone else make sure to run a security scan on it before opening it.
- What are steps to securing your accounts and devices?
One can follow these simple steps to keep your device and accounts safe from spam mails attack;
- Mark any suspicious email as spam and report it to Microsoft.
- Delete Spam email
- Maintain the Privacy of your email address
- Unsubscribe from the list of email
- Change email address if the spam mails keep coming.
- Try third Party spam filter
