Outlook is Microsoft office software that manages your personal information like email, calendar, and contacts. It is a best platform to prefer for sending emails. Along with many other helpful features to bring productivity, Outlook has the option of reading receipt requests. In this post, we will discuss what is a read receipt request and how you can utilize this option of Outlook. Let us know more detail about ‘How To Tell If A Read Receipt Was Requested?’.
How To Tell If A Read Receipt Was Requested?
Some senders send a read receipt request with their emails. Read receipt request is permission to allow outlook to give the information to the sender when the recipient has read the message. Below is the process of accepting or declining a read receipt request.
Upon receiving a read receipt as a recipient on Outlook, you will have the option to accept or decline. Upon acceptance, the sender will receive the information from Outlook when you have read the message, date, time, and subject. To decline, set Outlook for rejecting the read-receipt request. Read receipt enable sender to work more efficiently. It also helps in saving time during business dealings.
Process of setting outlook for read receipt
File->option->mail->tracking->for any message received that includes a read receipt request->never send a read receipt->ok. In this way, no one of the messages that you read will accept a read receipt.
You can also set the outlook settings to “ask every time”. In that case, you will be asked to accept and reply to a read receipt request. An option at the end of each read receipt request has a check box that enables the recipient to accept or decline it.
Process to send a read receipt on the Outlook
A read receipt is an option that enables you to know that the recipient has read your message. A read receipt request is sent when there is important information that has to be delivered on time. In Microsoft Outlook, you can request a read receipt as default on all your emails or for individual messages, you send.
If you want to sent all your emails with a read receipt request, go to:
Main menu->option->mail->tracking area->for all messages sent request-> to read receipt confirming the recipient viewed the message->ok.
Simplified as go to the menu in your Outlook select option, then click on the mail tab, scroll down to the tracking area, and after that select for all messages sent request. Select the read receipt confirming the recipient viewed the message and after completing these steps, click on ok.
In this way, a read receipt request will be send with all your emails. This option is not available on Mac. On Mac, you can request a read receipt for an individual massage. Use individual read receipt requests as many of your messages are still not able to send a read receipt request.
For individual read receipt requests on Outlook, go to:
Outlook composes a new message->option->tracking area->request a read receipt-> send.
Way a recipient see a read receipt request:
As we discussed, how you can send a read receipt on Outlook? Now, how the recipient responds? After receiving a read receipt request on outlook, the recipient can accept or decline it. When the receipt accepts the request, you will notify when they read your message.
A read receipt is an option that enables you to work more productively. Mostly when we send messages or mail the recipient has read it but we are unaware causing a delay in work.
Reason Why you need to send a read receipt request:
The need to send a read receipt arises when you have some critical information that should deliver on time. A read receipt request is also sent, in case of urgent business information.
Disabling the read receipt request as a recipient:
Whether it is like shutting someone on his or her face. Yes, you can turn off the read receipt request by the method described earlier, do this when you are on holiday or off duty as it may sound like a rude person.
Enabling a read receipt with the recipient not knowing it:
No, there is no such option where you can send a read recipient, and the recipient will not know about it. However, the recipient has the authority to decline your request in outlook.
Conclusion
Now We’ve learnt about ‘How To Tell If A Read Receipt Was Requested?’, A read receipt is an option that is always good for the senders but for receivers, it might create a problem. If you are on vacation and accidentally read the massage having a read-receipt request. It is not the thing that you would like. Outlook also has an option where you can set your Outlook settings as default if you do not want to accept any read-receipt request. However, this might not be helpful every time. Outlook also provides the comfort of giving the option at the end of every mail, if you want to send or decline a request.
